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Monday, February 8, 2016

Valentine Blues in the Workplace

Even though valentine is regarded  as a day of love, media reports are showing that the day after valentine is associated with employee suspensions or dismals due to inappropriate work place behavior or taking the valentine celebration too far in a way that embarrasses the company’s image.

 As employers, it is prudent that you have a workplace dating policy that will safeguard your company against negative valentine day effects like employees overwhelming each other with valentine gifts and kisses, employees using the office space as a venue for their valentine dates or even senior staff asking junior staff out on a valentine date.

When putting in place a Workplace dating policy, it is important to ensure you do not infringe on any rights or privileges your employees enjoy or trying to change the existing office culture. Even though many HR professionals recommend every company to have a clear workplace dating policy, some experts believe that restricting workplace dating in its entirety is not a good move in the long run. 

K’Opiyo Ogogo, a HR policy specialist at Flexi Personnel Ltd is categorical that workplace dating should not be entirely banned but allowed as long as staff follows company policies and guidelines.

According to the Society of Human Resource Management (SHRM), an effective workplace dating policy must be one which prohibits dating between senior and junior staff. The policy should also provide for the disclosure of any dating in the office and provide for appropriate measures which may include staff transfers to another department or location.

Mr. K’Opiyo Ogogo further adds a good workplace dating policy should be one that provides guidelines on office dating to ensure the brand image of the organization is maintained at all times even when staff have intimate relationships that is not disclosed.

Are you a business/company in need of HR services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation. 

About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support.

Friday, February 5, 2016

Why Manufacturing Companies Need To Outsource Their HR Functions

The reliance on human capital by manufacturing companies in Kenya cannot be understated as many factories have employed hundreds of skilled and semi-skilled staff.  Managing hundreds of staff is usually a challenge for many manufacturing companies as they will have to allocate time and resources dealing with HR and other staff issues instead of focusing on their core objectives of growing and expanding the company.

As a manufacturing company operating in Kenya or one that is just setting up shop, the most recommended solution to ensure your company remains focused on its core objectives is by outsourcing its HR functions to a professional and reputable staff outsourcing agency. Some of the benefits your factory stands to gain by outsourcings its HR functions are discussed herein;

Recruitment and Management of Staff
When you need to undertake mass recruitment for short term contract workers, the staff outsourcing company that you work with will be able to undertake an efficient recruitment process for you. Staff outsourcing agencies have a database of already vetted candidates whom they can contact if you need immediate or short notice placement.

After recruitment, the outsourcing agency you partner with will provide you with an onsite Human resource officer to manage the daily activities of the outsourced staff. This is advantageous as you will only concentrate on your production and growth objectives and not in any way deal with HR functions like shift management, leave management, sick offs and time attendance management.

Payroll Management
Managing a mass payroll for short term contracted staff is not an easy task and may end up taking most of your time as you will be dealing with lots of payroll issues like delayed payments, overtime payment and underpayment issues.

When you outsource your payroll you will not have any issues when it comes to staff payroll management as all outsourced staff, regardless of the number, will be paid their deserving dues in a timely manner. This is because staff outsourcing agencies have a team of experienced and professional in house accountants and payroll officers who will effectively manage your large payroll accounts.

Statutory Deductions and Employment Laws in Kenya
Employment laws in Kenya are ever changing and your company might become embroiled in legal issues with the government due to non-adherence of labor laws.  This can never be the case when you partner with a staff outsourcing firm as they are always up to date on all labor regulations and will advise you accordingly to ensure compliance. All statutory deductions will be done and remitted to relevant bodies/collection agencies in a timely manner.

Additionally, and depending on the nature of operations, all staff being managed by the staff outsourcing agency will be provided with personal protection equipment (PPE) like helmets, protective clothing and any other protective equipment required by law. The outsourcing agency would also ensure procurement of WIBA (work injury benefits Act) as required by law.

Protection against Staff Disruptions
Another major benefit why companies requiring the services of large numbers of short term employees should outsource their HR function is because staff outsourcing agencies have well-developed labor management strategies that ensure few or no cases of staff disruptions in form of strikes or go slows. Staff outsourcing agencies in Kenya have perfected the skill of labor management as is their core business enabling clients to focus on their core business too.

Are you a manufacturing company or factory in need of staff outsourcing services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation. 

About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support.

Thursday, February 4, 2016

What are Psychometric tests?

Psychometric tests are Aptitude or Ability tests designed to assess your level of ability in a particular skill required for the role; they are strictly timed and typically involve verbal, numerical and logical reasoning. These are the most common form of tests that you will meet in the selection process.
The Personality Assessments and questionnaires  are designed to assess your personality traits or preferred styles of working. These are not usually timed and there is no ‘right' answer however, they do require your honesty.

Ability tests and personality questionnaires are proven methods for assessing critical qualities for job success, such as solving problems, communicating effectively, ability to take decisions, being innovative and team working among others. It’s for these reasons that employers use such tests widely.

What is the value of using psychometric tests in your organization?
Research has shown that soundly developed tests of this type greatly enhance the recruitment process by providing evidence of ability or potential in a particular area. Personality assessment provides our interviewers with objective, reliable and relevant information that helps them to make a well-informed decision on your suitability for a particular role.
A psychometric test aims to provide measurable, objective data that can give you a better all-round view of a candidate’s suitability and to what extent the candidate match to the role on offer. It could be argued that psychometric testing offers some ‘scientific’ credibility and objectivity to the process of recruiting. It perhaps provides a more objective and accurate way of assessing a candidate.

Why should Employers use Psychometric tests to support their current recruitment and selection techniques?
Competencies -Employers will consider what behaviours and abilities are required for good job performance. These are often described in terms of competencies. Competencies are a combination of "behaviours" that lead to high performance in the role. To measure an individual’s competencies, employers may use tests, interviews, and other assessment tools. During interview sessions facets like education, experience, appearance and punctuality are much easier to measure compared to the behavioural traits and personality which are more difficult.

Role match - The Personality Assessments help to give a better overall of a candidate personality and preferred styles of working. It offers a more objective insight of a candidate’s character, preferred working style, strengths and weaknesses. This evaluation when used together with other interview tools assist to secure the best fit for the role. 

Mass Recruitment organizations often favor psychometric testing as a way of screening large amounts of candidates at the start of a recruitment drive. In this case, psychometric testing could help to drastically reduce the hiring manager’s workload, as it helps to swiftly identify a smaller pool of suitable applicants who have the potential to perform well in the later stages of interview. This especially can be used when you want to measure candidates ability for basic skills for example on numerical, verbal or logical capabilities for management trainees, customer service roles, data entry  and administrative roles, entry level positions in technical roles, Information management etc.

Capability Areas - Psychometric personality tests also provide leadership, team building and profiling capabilities, understanding of the sales profile and the career limiters and derailers of a candidate. The employers are also able to get an insight on the potential of the candidate’s performance in the future, their developmental needs and it increases retention when you hire right candidates for any role.

Does Flexi Personnel offer psychometric tests?

Yes we do offer psychometric tests to support your recruitment process with a more objective, robust alternative and proven method for assessing critical qualities in addition to your panel and one to one interviews techniques.
Specifically we offer
·        Personality assessment
·        Numerical Tests
·        Verbal Tests
·        Logical tests

Why should candidates take note of psychometric tests?
You are likely to have to complete at least one type of psychometric test in your career when applying for new jobs and entry level graduate and other roles. These could be aptitude tests for example numerical, verbal, Logical reasoning and personality Assessments.

Are you an employer or individual in need of psychometric assessment services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211 for a customized quotation.

About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labour management, HR consultancy, HR outsourcing, Outsourced payroll management, Psychometric Assessments and Expatriate and relocation support services

Article was written by  Winrose Mwangi, a Certified Psychometric Assessor and Head of HR consultancy at Flexi Personnel Kenya.

Tuesday, February 2, 2016

How to Pass a Psychometric Assessment Test in Kenya

By Victor Akumu

Psychometric assessment tests (popularly known as aptitude tests by many Kenyans) are a measure of an individual’s mental capabilities and their behavioral attitudes. Many employers in Kenya make use of psychometric tests to measure a candidate’s suitability for a particular role. Psychometric test have proved popular as they are able to extract and identify hidden aspects of a candidate that CVs and face to face interviews cannot establish.

According to Caroline Nyaga a HR recruitment specialist with Flexi Personnel, a majority of Kenyan job seekers fear psychometric tests due to a number of reasons while others believe it’s not a good measure to assess their abilities, personality and job suitability. Caroline explains that psychometric tests in Kenya are usually objective and statically examined.

The main types of psychometric test are Aptitude testing and Personality and occupational questionnaires. Aptitude tests evaluate your competence, logical, analytical and reasoning ability in a specific field while Personality and occupational questionnaires are used to identify the way you will behave in a situation, how you do things and your attitudes. The most common type of aptitude testing is verbal and numerical logical reasoning.

Some of the tips that you can use to pass your next psychometric test include

Practicing psychometric testing techniques
The key to passing psychometric tests in Kenya is to practice, practice and practice. According to the research done by Flexi Personnel Kenya, many Kenyans believe that if they have a degree, they can easily pass an aptitude test. This is a wrong assumption as aptitude test are timed and designed uniquely to test a certain skill set. 

Be in good mental or physical shape
The day before going for a psychometric test, you must ensure you are in good mental and physical shape. Make sure you are well rested as tiredness and divided attention are the main reason why most Kenyans fail psychometric tests.

Ensure you properly understand what the employer is looking for in a job applicant
Once you understand what the employer wants, you will be able to ascertain whether your profile fits what they are looking for. This will help you be better prepared for any psychometric testing given.
Be open minded and as truthful as possible

There is no wrong or right answer in a psychometric test. When taking the test, it is important to be as open minded as possible while answering as truthful as possible. While one can think that a particular answer is inappropriate, the employer might be looking for a person who will provide such an answer. Another advice given by Caroline is that it is not important to answer all questions as the test is usually timed. The best strategy is to complete all the easier questions as all carry equal weight.

About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR agency in Kenya that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including staff recruitment, HR outsourcing, payroll management, expatriate relocation and support services, personality assessments and psychometric testing.

Sunday, January 31, 2016

Top Reasons Why You Should Outsource Your HR Functions

With many organizations and businesses seeking ways to reduce their overhead costs, outsourcing the HR function is one way to lower these costs. According to statistics from the Society for Human Resource Management, more than 50% of US companies have outsourced their HR functions to professional and reliable HR firms.

In Kenya, this trend is picking up with many businesses outsourcing some or all of their HR function to the best recruitment firms in Kenya. Some of the top reasons why you should consider outsourcing your HR function to a staffing agency are discussed in this post.

Frees You to Concentrate On Your Core Function
HR is a supporting function in any organization and can use up a huge chunk of your company’s resources in terms of setting up a functional HR office, hiring HR teams and purchasing expensive  HR  software. By outsourcing your HR function, you will be able to focus on your core activities thus increasing your growth and profitability as you will not worry about issues like payroll preparation or even leave management.

Saves You Lots of Money
Running a HR department is not cheap as not only will the HR staff need regular retraining, you will always have to keep up with new HR trends and innovations. When you partner with the best HR staffing agency in Kenya, you will enjoy services from world class HR professionals who will effectively and efficiently handle the HR functions you have outsourced. Additionally, you will pay a pocket friendly service fee as your HR firm will spread their cost among their clients hence reduced cost.

Improves Compliance
With the ever changing HR regulations in Kenya (remember recent changes in NHIF rates?); you may find yourself in legal problems for failing to comply with certain HR regulations due to the fact that you were not aware. This cannot be the case if you outsource your payroll services to a credible HR firm in Kenya as they have a dedicated team of HR staff who will update you on any changes in HR regulations in the country. 

Help You Get the Best Talent for Your Company
If you are looking for the best talent for a particular position in your organization, the most advisable solution is to let the best staff outsourcing agency handle the recruitment process. Because they have established proper recruitment procedures from advertisement, interviews to final selection, they will ensure you not only get the most qualified staff, but one who shares your company’s vision and will easily integrate into your company culture.

Furthermore they have a database of already vetted job seekers and will be able to fulfill your temporary staffing needs in a short notice.