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Tuesday, February 23, 2016

The Answer To The Family Photo Question

Below is the answer to the family question In a family photo you see: 1 grandfather 1 grandmother 2 fathers 2 mothers 6 children 4 grandchildren 2 sisters 2 brothers 3 sons 3 daughters 1 father-in-law 1 mother-in-law 1 daughter-in-law

What's the fewest number of people possible that are in the photo?

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Top HR Issues Kenyan Companies Should Watch Out For This 2016


As a HR manager, it is important to stay abreast with current changes and trends in the HR industry. HR is an ever evolving profession and not being up to date may result in your company not being an attractive place for potential employees or you might even face legal action due to non-compliance with current labor laws. This 2016, some of the top HR issues you need to watch out for include;


Changing Labor Legislations
In Kenya, the labor sector is transforming fast and the government is putting in place policies to protect employees in the workplace. Currently the employment amendment bill 2015 which is currently before parliament seeks to align the Kenyan workforce with provisions of the new constitution and accepted best practices in the labor industry. According to Flexi-Personnel HR policy expert, It is important for HR managers to follow this bill closely and be ready to abide by it once it is enacted. 

Additionally, HR managers should be updated on any changes in statutory remittance. Today companies are being fined by the Higher Education Loans Board (HELB) for failing to remit deductions from employees who once received the loan.

Millennial In the Workplace
Many HR specialists are still grappling with the best way to deal with millenials in the workplace. (Read separate post on how to deal with millennials in the workplace). The term millennials is generally used to describe people who were born after 1995. Most of these people are currently aged 21 and will soon be joining the workforce. Millennials are tech savvy, have a deep understanding of social media and most have an entitled and a know it all attitude. 

Even though millennials can help your company grow and remain relevant in this age HR managers should be able to know how to effectively deal with them so as to increase their productivity. According to a research done by Flexi Personnel, most Kenyan companies are still lagging behind in forming effective HR policies that address millennials in the work place.


Employee Benefits in the Workplace
With continued competition between businesses this 2016, it is imperative for companies are seeking to recruit and retain the best talent within their workforce. The only way to ensure your company retains best talent is to have employee benefits like medical cover, employee bonuses, insurance and other benefits that will entice employees to remain in your company.


Are you a company in need of HR consultancy services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation.

 
About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support

Friday, February 19, 2016

Why You Should Outsource Your Payroll Management Function



Long gone are the days when bosses would call their employees into their offices and hand them their salaries in envelopes. Today, paying salaries to staff has become a complex process with legal repercussions if handled incorrectly. Salaries are a very important aspect of any business and how you handle your salary processes will influence a number of factors including employee trust in your company, reputation of your company and employee motivation. 

The best way any business or company can ensure effective and efficient payroll management is to outsource this function to a professional and reputable payroll outsourcing firm. This article looks at the benefits your company will reap by outsourcing its payroll management functions.

Convenience and Time Saving
Attending to payroll matters will demand a great deal of time and resources (these resources include setting up the payroll unit, hiring payroll personnel, acquiring payroll management systems etc.) Additionally, payroll work is very time consuming requiring lots of data input, double checking to ensure correct dues and deductions are made for each staff, transferring salaries to staff accounts and remitting statutories to relevant agencies. 

Outsourcing this function will immediately free you and your management team from payroll issues and lets you concentrate on formulating and implementing growth strategies for your company. 

Work With Professionals
When you outsource your payroll function, you will get the expertise of experienced and professional payroll officers who know everything concerning payroll management. With an outsourced payroll service, you will be guaranteed an efficient payroll management system with no hiccups. Your payroll outsourcing company will also be in a position to advise you on the best payroll system to implement for your staff and set it up.

Payroll outsourcing firms usually employ the best payroll officers and letting them manage your payroll will give you peace of mind as you will be comfortable knowing that experts are handling your payroll.

Enhanced Payroll Security
Because payroll processing is a complex process, some of your staff and employees might collude and use existing loopholes like double data entry, identity theft or tampering with payroll data to embezzle company funds. The only way companies in Kenya can maintain the integrity of their payroll system is to outsource this function. 

Outsourced payroll companies have invested in state of art payroll software and security systems which ensure integrity of your staff data and payroll. Additionally, their payroll staff are usually vetted and have undergone background tests to ensure they are persons of integrity meaning you will have no cases of payroll fraud.

Compliance
As an MD, CEO or Operations manager, you may not be always aware of the ever changing employment laws and regulations with regard to payroll management. You will have to calculate government taxes for each employee remit statutory deductions to necessary collecting agencies and undertake any necessary deductions from the employee like loans and salary advance. Mistakes, wrong calculations or even failure to remit taxes and other statutory deductions will result in legal action that could negatively affect your company.

On the other hand, professional payroll companies will stay up to date with any changes in payroll laws and regulations to ensure 100% compliance thus helping your company avoid any penalties or fines including those related to errors, improper filling and late submissions.

Are you a company in need of Payroll services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation.

About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support.


Tuesday, February 16, 2016

Fired Because Of Social Media

As much as social media is a great tool that helps us connect with friends and share our thoughts, many people have chosen to stay away from social media due to a number of reasons with one of them being lack of privacy.

To date hundreds of people have been dismissed from their jobs due to misuse of social media. Kenya has not been left behind with renowned journalist Albert Gachiri being fired from NTV for tweeting that Njenga Karume had died yet it was untrue.  Citizen TV’s Willis Raburu was also under immense pressure to resign after tweeting that Nicholas Biwot had died. He later withdrew the tweet and apologized.

According to a HR specialist at Flexi-Personnel Kenya, it is important that any company has a social media policy to guide staff on how they should use social media at work and how to protect the company’s brand image in social media.

Below are some Facebook posts and tweets that have gotten employees fired.



 Are you a company in need of HR services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation. 
 
About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support.



Monday, February 15, 2016

Best Way to Fire an Employee


Even if you own a company or are the CEO, long gone are the days when you would fire someone because you do not like them or just feel like dismissing them. Current labor laws and regulations favor employees and have made it difficult to dismiss staff.

Once an employee is in your payroll, they can only be dismissed in accordance with your company’s HR policy and existing labor laws. if dismissed on any other ground, you will be forced by labor tribunals or a court of law to pay heavy compensation for unfair dismissal.

Once you believe your employee has breached their contract terms or committed gross violations against the company, below are the best ways to fire them while protecting yourself or company against future legal disputes.

Have a Witness in the Room When Dismissing an Employee
One advice given by Flexi Personnel Kenya HR policy specialist is that you should never dismiss a staff without having a witness present during the dismissal. According to an analysis done by Flexi Personnel on unfair dismissal cases, many employees who have been fired usually claim that their bosses abused them either verbally or physically while handing them their dismissal letters.

Documentary Evidence
Ensure there is documentary evidence and a trail to show that the employee has committed gross violations and dismissal was the only disciplinary option that could be considered. Having documentary evidence will shield you against any legal action as it will show that the employee was dismissed according to company HR policy and due procedure was followed.

Employee Should Be Given a Chance to Defend and Clarify Their Actions
Any company that fires an employee without giving them an opportunity to defend or clarify their actions will have future legal problems as employment laws in Kenya state that anyone facing eminent dismissal must have an opportunity to clarify or defend their actions either before a panel or in written form.

Are you a company in need of HR consulting services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation. 


About Flexi Personnel Kenya

Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support. 

Monday, February 8, 2016

Valentine Blues in the Workplace

Even though valentine is regarded  as a day of love, media reports are showing that the day after valentine is associated with employee suspensions or dismals due to inappropriate work place behavior or taking the valentine celebration too far in a way that embarrasses the company’s image.


 As employers, it is prudent that you have a workplace dating policy that will safeguard your company against negative valentine day effects like employees overwhelming each other with valentine gifts and kisses, employees using the office space as a venue for their valentine dates or even senior staff asking junior staff out on a valentine date.

When putting in place a Workplace dating policy, it is important to ensure you do not infringe on any rights or privileges your employees enjoy or trying to change the existing office culture. Even though many HR professionals recommend every company to have a clear workplace dating policy, some experts believe that restricting workplace dating in its entirety is not a good move in the long run. 

K’Opiyo Ogogo, a HR policy specialist at Flexi Personnel Ltd is categorical that workplace dating should not be entirely banned but allowed as long as staff follows company policies and guidelines.

According to the Society of Human Resource Management (SHRM), an effective workplace dating policy must be one which prohibits dating between senior and junior staff. The policy should also provide for the disclosure of any dating in the office and provide for appropriate measures which may include staff transfers to another department or location.


Mr. K’Opiyo Ogogo further adds a good workplace dating policy should be one that provides guidelines on office dating to ensure the brand image of the organization is maintained at all times even when staff have intimate relationships that is not disclosed.


Are you a business/company in need of HR services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation. 

About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support.


Friday, February 5, 2016

Why Manufacturing Companies Need To Outsource Their HR Functions

The reliance on human capital by manufacturing companies in Kenya cannot be understated as many factories have employed hundreds of skilled and semi-skilled staff.  Managing hundreds of staff is usually a challenge for many manufacturing companies as they will have to allocate time and resources dealing with HR and other staff issues instead of focusing on their core objectives of growing and expanding the company.

As a manufacturing company operating in Kenya or one that is just setting up shop, the most recommended solution to ensure your company remains focused on its core objectives is by outsourcing its HR functions to a professional and reputable staff outsourcing agency. Some of the benefits your factory stands to gain by outsourcings its HR functions are discussed herein;

Recruitment and Management of Staff
When you need to undertake mass recruitment for short term contract workers, the staff outsourcing company that you work with will be able to undertake an efficient recruitment process for you. Staff outsourcing agencies have a database of already vetted candidates whom they can contact if you need immediate or short notice placement.

After recruitment, the outsourcing agency you partner with will provide you with an onsite Human resource officer to manage the daily activities of the outsourced staff. This is advantageous as you will only concentrate on your production and growth objectives and not in any way deal with HR functions like shift management, leave management, sick offs and time attendance management.

Payroll Management
Managing a mass payroll for short term contracted staff is not an easy task and may end up taking most of your time as you will be dealing with lots of payroll issues like delayed payments, overtime payment and underpayment issues.

When you outsource your payroll you will not have any issues when it comes to staff payroll management as all outsourced staff, regardless of the number, will be paid their deserving dues in a timely manner. This is because staff outsourcing agencies have a team of experienced and professional in house accountants and payroll officers who will effectively manage your large payroll accounts.

Statutory Deductions and Employment Laws in Kenya
Employment laws in Kenya are ever changing and your company might become embroiled in legal issues with the government due to non-adherence of labor laws.  This can never be the case when you partner with a staff outsourcing firm as they are always up to date on all labor regulations and will advise you accordingly to ensure compliance. All statutory deductions will be done and remitted to relevant bodies/collection agencies in a timely manner.

Additionally, and depending on the nature of operations, all staff being managed by the staff outsourcing agency will be provided with personal protection equipment (PPE) like helmets, protective clothing and any other protective equipment required by law. The outsourcing agency would also ensure procurement of WIBA (work injury benefits Act) as required by law.

Protection against Staff Disruptions
Another major benefit why companies requiring the services of large numbers of short term employees should outsource their HR function is because staff outsourcing agencies have well-developed labor management strategies that ensure few or no cases of staff disruptions in form of strikes or go slows. Staff outsourcing agencies in Kenya have perfected the skill of labor management as is their core business enabling clients to focus on their core business too.

Are you a manufacturing company or factory in need of staff outsourcing services? Contact Flexi-Personnel Ltd via email: admin@flexi-personnel.com or call +254 20 2500211/ +254 714702443 for a customized quotation. 


About Flexi Personnel Kenya
Flexi Personnel Ltd  is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support.